Spaces

The meticulous creation of spaces is fundamental for your structure; in fact the availability in a given period is displayed both in the Tableau and through the distribution channels. For this reason it is important to create categories of space that are meaningful.

Create, modify or delete a space category

Create a space category

Set space categories to group spaces according to their type Note: if you create new space categories, remember to map them too, or they will not be viewed by the user

1. From the main menu go to Settings> Spaces
2. Click the + button
3. Enter the details of the space category
4. Click Create

in-depth explanation of fields

• Name: Enter the name of the space category
• short Name: Enter a shortened name for places where space is limited
• Description: Enter a description of the space category
• Type: Select the type of space belonging to the space category (eg. Room, villa or apartment)
• Space classification: Select the most accurate classification (e.g. Junior suite, family)
• Capacity: Enter the number of guests that each space belonging to this category can accommodate
• Extra capacity: Enter the number of additional guests that each space belonging to this category can accommodate
• Accounting Category: Select the accounting category for the revenue received from overnight stays in this space category
• Ordering: Choose the order in which you want your space categories to be listed
• Add translation: Add translation: Enter the language for which to insert the translation of the fields visible to guests
• Images: Insert the reference images for the space category to be displayed in the software booking engine. For best results, use images with a resolution of at least 1920x1080 - Under Pictures, click Choose File - Select the image file on your computer. Only JPEG and PNG file formats are supported - Click Change N.B. It is not possible to delete the background image once it has been loaded; it can only be replaced. To do this, follow the same steps listed above

Delete a space category

Remember to empty the space category in question before proceeding with its elimination. To empty a space category, delete or move all the spaces it contains.

1. From the main menu go to Settings> Spaces
2. Click on the icon of the category of space you want to delete
3. Click Delete and confirm by clicking Delete again

Create, modify or delete a space

Before creating your spaces, remember to set the relevant space categories first

Create a space

1. From the Main Menu go to Settings> Spaces
2. Click Spaces
3. Click the + button
4. Enter the space details
5. Click Save

in-depth explanation of fields

• Name: enter the name of the space. When appearing in a list, spaces starting with a number are shown first (in ascending order), followed by spaces starting with a letter (in alphabetical order)
• Description: Enter a description of the space that will be displayed in the booking engine
• Floor Number: Enter the floor number on which the space is located
• Building number: Enter the number of the building where the space is located (only if your structure consists of several buildings)
• Parent room: If you are creating a space within another space (eg. A room within a dormitory), enter the parent space
• Space Category: Enter the space category
• Space characteristics: Enter the peculiarities of the space (eg Near elevator, sea view). Space features must be created first in order to be added to a space
• Add translation: Enter the language for which to insert the translation of the fields visible to guests

Modify a space

1. From the main menu go to Settings> Spaces
2. Click on the space you want to change
3. Update the space details
4. Click Save

Delete a space

Remember that you cannot cancel a space that has future reservations.

1. From the Main Menu go to Settings> Spaces
2. Click on the "" icon of the space you want to delete
3. Click Delete and confirm by clicking Delete again

Create, modify, or delete a space feature

Create a space feature

1. From the main menu go to Settings> Spaces
2. Click on Features
3. Click on the + button
4. Enter the details of the space feature
5. Click Save

in-depth explanation of fields

• Name: Enter the name of the feature (eg Sea view)
• Short Name: Enter a shortened name for places where space is limited
• Description: Enter a description of the feature for internal use
• Space classification: Select the type of feature
• Spaces: Select the spaces that will have this characteristic
• Ordering: Choose the order in which your space characteristics are listed
• Add translation: Enter the language for which to insert the translation of the fields visible to guests

Modify a space feature

1. From the Main Menu go to Settings> Spaces
2. Click on Features
3. Click on the space characteristic you want to change
4. Update the details of the space feature
5. Click Save

Delete a space feature

Space features cannot be deleted. If you need to deactivate a certain feature from a space, you can do so by editing the space itself.